Stage 03 — GMC Application Tracker
GMC registration touches a dozen institutions and forty-plus documents over three to six months. IMG2NHS keeps every file, deadline and approval in one encrypted, EU-hosted vault — auditable end to end.
The vault
Every PDF, certificate and scan in one AES-256 encrypted store. EU-hosted, version-controlled, audit-logged.
EPIC freshness, reference validity, DBS expiry — tracked automatically with email + in-app reminders before anything lapses.
See exactly which evidence the GMC has received, is reviewing, or has approved — without refreshing GMC Online every hour.
The evidence pack
Every category the GMC asks for, grouped, with format, validity window and source — so you know exactly who to chase.
Primary Medical Qualification
Internship / Foundation certificate
Postgraduate qualifications
Transcript of medical training
EPIC source verification (ECFMG)
Good standing — current regulator
Good standing — every regulator (5 yrs)
PLAB 1 pass notification
PLAB 2 pass notification
Passport (biographical page)
Biometric residence permit (if held)
Photo (passport style)
Proof of address
IELTS Academic certificate
OET Medicine certificate
Alternative evidence (PMQ in English)
Enhanced DBS check
Police clearance — every country (5 yrs)
Occupational health clearance
Hep B / immunisation record
Structured referee reports (×2)
Employment history (last 5 years)
CV (NHS format)
Gaps explanation letter
ECFMG / EPIC
EPIC is the longest-lead-time item in the whole application. Start it the moment you decide to register — it can take 4 to 12 weeks for your medical school to respond.
Register at ecfmg.org, set up token-based login, complete identification form.
List every medical credential to be verified. GMC requires PMQ + internship as a minimum.
~$135 application + $90 per credential verification. Pay in USD by card.
Medical school sends original-source verification directly. Can take 4–12 weeks.
Inside your EPIC portal, push the verification to GMC. Report is valid 6 months — time it.
GMC Online sync
We mirror your GMC Online application status inside the tracker so you see exactly what's outstanding without logging in three times a day.
The application arc
Open GMC application
Identity, English language, PMQ upload
Trigger EPIC + good standing
ECFMG account, letters from every regulator
References + DBS
Structured referee forms, enhanced DBS booked
Evidence chasing
Slow regulators, employment gap letters
ID check booked
GMC identity appointment Manchester/London
Registration granted
Pay annual retention fee, GMC number issued
Security architecture
Every file encrypted server-side with rotating per-tenant keys.
Data never leaves UK or EU regions. No US-jurisdiction processors.
Issue read-only, time-boxed share links to advisors. Revoke instantly.
Every upload, view and download is signed and timestamped.
Budget
Fees verified against current GMC / ECFMG / DBS publications. Confirm before you pay — regulators review fees annually.
| Item | Cost | Notes |
|---|---|---|
| GMC registration fee | £446 | Verify current GMC fee |
| GMC annual retention | £433 | Verify current GMC fee |
| EPIC verification (ECFMG) | ~$385 (~£305) | Application + 2 credentials |
| Enhanced DBS check | £18 | Plus admin fee from umbrella |
| Police clearance per country | £20–£80 | Varies wildly by country |
| Document translations | £25–£60 per page | Sworn translator if not in English |
| Certified copies / notary | £10–£25 per doc | Solicitor or post office |
| Total typical budget | £1,100–£1,600 | Excluding PLAB and visa |
Frequently asked
Typical IMG application takes 3 to 6 months from first upload to GMC number, assuming all documents are gathered upfront. EPIC alone can take 4 to 12 weeks.
The EPIC verification report you release to the GMC is valid for six months. Time the release so it does not expire mid-review.
Yes — the GMC requires good standing from every regulator you have been registered with in the last five years, even if your registration there has lapsed.
Most documents need certified copies from a solicitor, notary or post office. Identity documents can usually be high-quality colour scans, but the GMC may request originals.
EPIC verification at ECFMG never expires, but the report you release to the GMC is only valid six months. Many applicants release too early and pay again.
References must be on the GMC structured reference form, completed by a current or recent consultant or clinical supervisor, and submitted within three months of the application.
No — the GMC requires you to submit personally. IMG2NHS organises, version-controls and reminds you, then exports a pristine evidence pack you upload.
The GMC will pause your case until refreshed evidence is uploaded. The tracker flags any document inside 30 days of expiry so you can re-issue before it stops the clock.
No. Files are encrypted at rest, EU-hosted, and only visible to you and people you explicitly share with via time-boxed links. We never sell or share data.
Yes — the same vault becomes your appraisal evidence store for revalidation (Stage 6), with the document categories switched over automatically.
Founding members get lifetime access to the document vault and first-look at the GMC Online sync as soon as it ships.
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